Last updated: 1st June 2025

1. Introduction

This Privacy Policy outlines how the International Democracy Day Brussels Conference (IDD Brussels) collects, uses, and protects your personal data. IDD Brussels is organized by a consortium of partners, including International IDEA, ENoP, EPD, EED, and Carnegie Europe. We are committed to ensuring that your privacy is protected in accordance with the General Data Protection Regulation (GDPR).

2. Data Controller

The data controller for the IDD Brussels website is:

European Network of Political Foundations (ENoP)
Address: 42 Rue de l’Industrie, BE-1040 Brussels, Belgium
Telephone: +32 (0)2 230 00 29
Email: contact@enop.eu

For inquiries related to data protection, please contact us at the above address or email.

3. Personal Data We Collect

We may collect and process the following personal data:

• Event Registration: Name, email address, organization, job title, nationality, and other details provided during registration.
• Website Usage: IP address, browser type, operating system, referring URLs, and information on actions taken on the site.
• Event Participation: Photographs or videos taken during the event, with prior consent.

4. Purpose of Data Processing

We process your personal data for the following purposes:

• Event Management: To manage your participation in the IDD Brussels Conference.
• Communication: To send you information related to the event, including updates and logistical details.
• Website Improvement: To analyze website usage and improve our services.
• Legal Obligations: To comply with legal requirements and protect our legal rights.

5. Legal Basis for Processing

Our processing of your personal data is based on:

• Consent: When you have given us clear consent for processing your personal data for specific purposes.
• Contractual Necessity: When processing is necessary for the performance of a contract with you.
• Legal Obligation: When processing is necessary for compliance with a legal obligation.
• Legitimate Interests: When processing is necessary for our legitimate interests, provided these are not overridden by your rights and interests.

6. Data Sharing and Transfers

We may share your personal data with:

• Consortium Partners: For the purposes of organizing and managing the IDD Brussels Conference.

• Service Providers: Third-party vendors who provide services such as website hosting, email distribution, and event management.
• Legal Authorities: When required by law or to protect our legal rights.

We ensure that any third parties with whom we share your data are compliant with GDPR and provide adequate protection for your personal data.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. After this period, your data will be securely deleted or anonymized.

8. Your Rights

Under the GDPR, you have the following rights:

• Access: To request access to your personal data.
• Rectification: To request correction of inaccurate or incomplete data.
• Erasure: To request deletion of your personal data.
• Restriction: To request restriction of processing.
• Data Portability: To request transfer of your data to another organization.
• Objection: To object to processing based on legitimate interests.
• Withdraw Consent: To withdraw consent at any time.

To exercise any of these rights, please contact us at iddbrussels@gmail.com

9. Cookies

Our website uses cookies to enhance user experience. Cookies are small text files stored on your device. We use essential cookies for website functionality and, with your consent, analytical cookies to understand website usage. You can manage your cookie preferences through your browser settings.

10. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

6. Cookies

This website uses only essential cookies to ensure basic functionality. No profiling or tracking cookies are used.

 

Legal Notice & Disclaimer

This website is managed by the IDD Brussels consortium for the purpose of sharing information about the IDD Brussels Conference.

While we strive to provide accurate and up-to-date information, the organisers are not liable for:

• The accuracy or completeness of content on this site
• The content of external links or third-party platforms
• Any damages resulting from the use of the website or linked resources

All content is provided “as is” and may be updated, modified, or removed at any time without prior notice.

All logos and trademarks on this site belong to their respective owners.